Why Document Scanning
Go paperless with document scanning. It is a practice of using scanners to convert paper documents into digital images.
Convert paper documents to digital and store them in the document management system using document scanning tools in Document Locator. Document scanning provides an end-to-end approach for information management, from paper to paperless. Paper documents, images, drawings - virtually anything on paper can be scanned as digital files.
Document scanning components work with:
- TWAIN-compliant scanner OR
- Networked digital Multi-function Printer (MFP).
Product Category: Services > Product Name: Document Scanning
We Scan Documents and allow you to store and retrieve your documents online.This reduces your storage costs and provides greater work efficiency. Once scanned into the system, files can be searched and found instantly. Optical character recognition (OCR) technology and full-text indexing means documents can be searched based on words or phrases within the content of the files. Everything is saved in secure repositories. Once in the system, files can be held in digital storage, routed in workflows, placed under records policies, and more. You can scan new documents as they arrive, or complete a full backfile scanning project and eliminate existing filing cabinets and document storage. Paper documents, images, drawings - virtually anything on paper can be scanned as digital files. Electronic files take up less space, accelerate business processes, are more secure, and are easier to recover for business continuity. Electronic files take up less space, accelerate business processes, are more secure, and are easier to recover for business continuity.
10 Simple Steps of Document Scanning
Document scanning tools convert paper documents to digital and store them in the document management system.
Converts a paper document into a digital replica of that document using PDF, JPEG, or TIFF file formats most often,and import and convert electronic files.
Prepping the Documents
Remove staples, paper clips, sticky notes, repair torn pages; and sort into batches. Paper clip or staple may get struck inside your copier or scanner.
Conversion – Capture
Conversion is the software turning the analog document into digital format.Documents can be captured via Scanner,Copier/Multifunction Printer,Fax, Camera phone.
Digital representation of the document, it can be saved as one of a number of formats: TIFF (Tagged Image File Format), JPEG, PDF, PDF/A, or GIF (Graphics Interchange Format).
For forms, the data and/or the entire form can be captured, depending on what your business needs. Data captured from a form can be moved into the correct database.
When documents are old or of poor quality, the quality of the documents can be improved with software or hardware image cleanup functionality.Features include Deskew, Despeckle,Rotate.
Quality Control – Recognition
Poor quality images are flagged and scanned again. Recognition software is the heart of capture.Data is read for indexing using OCR, Zonal, Full Text, ICR, OMR, Barcodes.
The index can be full text or key fields; though a combination of both is best.Key from index fields (document type, date, customer name, etc.),Key from index fields (document type, date, customer name, etc.),Zone OCR.
Why we should we proceed for Document Scanning
Digitizing your important data and secure it on the cloud. Instantly and Easily access and search your data when needed.
Check our Pricing
JoinIndia offers the most comprehensive & effective Document Scanning services.
Pricing depends on case to case basis. For Details Feel Free to Connect on +91 8090606090, +91 9082844030